ROLE: HR ADMINISTRATOR
LOCATION: Initially working remotely, the role will be based in First
Floor, Greenhill?s Retail Park, Greenhill?s Road, Tallaght, Dublin
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website**?
HOURS: **Apply on the website** hours per week
SALARY: ?**Apply on the website**,**Apply on the website** per annum
EMPLOYMENT TYPE: Permanent
Pieta?s vision is a world where suicide, self-harm and stigma have
been replaced by hope, self-care and acceptance. Pieta provide a range
of counselling services for people who are suicidal, engage in
self-harm or who are bereaved by suicide. Pieta House also operate a
national **Apply on the website**-hour helpline (**Apply on the
website** **Apply on the website**) and a dedicated Education and
Training office. We are committed to delivering our services with care
and professionalism and continue to strive to ensure that we provide
the best service for our clients
ROLE & RESPONSIBILITIES:
To provide an effective HR administration service for internal clients
and recruitment. This includes supporting the recruitment process for
employees around Garda Vetting and background checking as well as the
administration of the on-boarding process from new contracts of
employment to the establishment of new employee records. The role also
provides relevant HR support, information and advice to employees as
required in line with company policy and legislation.
RECRUITMENT AND ON-BOARDING ADMINISTRATION
* Processing security clearances e.g. Garda Vetting
* Verifying new starter documentation including identification and
certification where applicable
* Create and maintain new employee records on the HR Information
System
* Co-ordinating and confirming start dates and introductory training
dates
* Carry out reference checking for offered candidates
* Forward new starter documentation for authorisation by the HR
Director and Finance and Operations Director
* Prepare and issue contracts of employment for new starters
REPORTING
* Preparation of weekly KPI information for the management team on
all aspects of HR performance
* Preparation of weekly recruitment report to include updates on
status of roles as well as reporting on standard recruitment metrics
* Preparing data for monthly sub-committee and Board reports for the
HR and other sub-committees as needed
* Ad-hoc system reports in support of organisational activities
HR ADMINISTRATION
* Updating contracts and contract changes for all employees
* Maintaining employee records and database on the HR information
system, updating starter and leaver information as well as employee
changes
* Updating annual leave for part time employees as needed
* Administering other HR processes as needed to include grievance
and disciplinary documentation, engagement surveys and individual
staff communications
* Arranging Garda Vetting renewals for employees at suitable
intervals
* Working as part of the HR team to prioritise and plan HR
activities and project work
* Preparing and issuing the monthly staff newsletter and weekly
staff communications
* Being a point of contact for employee HR queries, escalating where
necessary
* Maintaining training records and certificates to the HR
Information System
* Provide information to IT service providers for the maintenance
and updating of the HR information system as required
EDUCATION, SKILLS AND EXPERIENCE REQUIRED:
* Essential - CIPD accredited qualification completed or partly
completed
* Minimum 2 years of experience in HR administration of the full
employment cycle including contracts of employment, system
administration and HR reporting
* Ideally educated to degree level in a relevant discipline
* Strong literacy and numeracy aptitude
* Excellent communication skills both verbal and written with strong
attention to detail
* Excellent IT skills to include the full Microsoft Office suite
* Experience of working with Salesforce is a distinct advantage
* Good time management skills
* Ability to work with change and a growing organisation
APPLICATIONS FOR THE ABOVE SHOULD BE MADE THROUGH OUR WEBSITE OR VIA
EMAIL, ATTACHING A COVER LETTER (OUTLINING YOUR PARTICULAR SUITABILITY
TO THE ROLE) WITH AN UPDATED CURRICULUM VITAE TO **APPLY ON THE
WEBSITE** BY **APPLY ON THE WEBSITE**TH SEPTEMBER **APPLY ON THE
WEBSITE**.
_PIETA IS AN EQUAL OPPORTUNITIES EMPLOYER_
We need : English (Good)
Type: Permanent
Payment:
Category: Others
